Working regulation

Working regulations of the European Network of Political Foundations — Independent Actors in Democracy Promotion, Development Cooperation and Political Dialogue
  • Article 1)
    • The name of the Network shall be “European Network of Political Foundations – Independent Actors in Democracy Promotion, Development Cooperation and Political Dialogue”.
      The abbreviated name of the Network shall be: ENoP.
  • Article 2)
    • The Network shall be an informal cooperation grouping of its members without legal status. The objectives of the Network shall be:
      • To support the participation of European political foundations in the European Union’s programmes and projects on democracy promotion, development cooperation and political dialogue;
      • To promote the regular transfer of experience, gained from the interna-tional work of European political foundations, into the policies and pro-grammes of the European Union.
    • The activities of the Network shall be:
      • Participation in consultations of the European Union Institutions on programmes and projects in the fields of democracy promotion, devel-opment cooperation and political dialogue;
      • Transfer of experience gained from the activities and projects of its members to the relevant work units of the EU Institutions;
      • Lobby activities to promote the development of a favourable environ-ment and framework for the participation of political foundations in the programmes and projects of the European Union Institutions;
      • Dialogue and exchange of information with other stakeholders in the fields of democracy promotion, development cooperation and political dialogue to clarify and strengthen the role of political foundations;
      • Provision of information on key programmes of the European Union in the fields of democracy promotion, development cooperation and politi-cal dialogue to its members.
    • The Network shall not publish any political comments or participate in political campaigning nor organise projects of democracy promotion or development co-operation.
    • The Network shall have its own letterhead and website (www.enop.eu) contain-ing a comprehensive list of its members as well as basic information about European political foundations and their involvement in EU programmes and projects.
  • Article 3)
    • The membership criteria shall be as follows:
      • Members must be political foundations headquartered in one of the member states of the EU or in a state possessing candidate country status for accession to the EU;
      • Members must be close to but independent of a political party which ei-ther is represented in their respective national Parliament or in the Euro-pean Parliament or has been represented therein during the decade pre-ceding the commencement of membership in the Network. The respec-tive party must belong to the democratic spectrum and adhere to the common European values;
      • Members must be engaged in democracy promotion and/or development cooperation and be independent in the management of their funds for democracy promotion and/or development cooperation projects as well as in all decisions pertaining to the implementation of such projects;
      • Members must dispose of staff and publish regular activity and financial reports.
    • Political foundations fulfilling these criteria can apply for membership in the Network by sending their membership request to the Network Coordinator. The Coordinator shall transfer the request to those members of the Steering Committee belonging to the same party family as the applicant. The Steering Committee shall confirm the decision of the respective party family unless more than one third of its members oppose it.
  • Article 4)
    • Members of the Network shall be entitled to the following rights:
      • Involvement in the generation of all common positions and statements of the Network;
      • Participation in the annual General Assembly and in the regular informal meetings of the Network;
      • Nomination of the members of the Network’s Steering Committee from their respective political families;
      • Election of the Network Coordinator and the Deputy Network Coordi-nator at the annual General Assembly;
      • Provision of information about key EU programmes by the Network’s secretariat.
    • Proposals for common positions and statements towards the EU Institutions will be sent by the Coordinator to the members of the Network. Every member shall have the right to comment in due time, normally one week. No reaction signifies approval.
  • Article 5)
    • Members shall be obliged to adhere to the principles of transparency and good governance. They shall further provide regular activity and financial reports to the Network Coordinator. Each member foundation shall bear the cost of its participation in the activities of the Network. A possible yearly membership fee shall be decided by the General Assembly by two thirds majority.
  • Article 6)
    • The Network shall have the following constituent bodies:
      • The General Assembly
      • The Steering Committee
      • The Coordination board, consisting of the Network Coordinator and the Deputy Network Coordinator
  • Article 7)
    • The General Assembly consists of all member foundations of the Network and their representatives. Each foundation has one vote. The General Assembly shall convene for an ordinary meeting once a year. The date of the meeting shall be determined by the Steering Committee. The General Assembly shall furthermore convene for extraordinary meetings upon request either of members of the Steering Committee representing at least two party families or of at least 30% of the Network’s members. The General Assembly shall be entitled to the following rights:
      • Election of the Network Coordinator and the Deputy Coordinator
      • Appointment of the members of the Steering Committee upon nomina-tions from the different party family groups;
      • Decision on amendments to the Network’s working regulations by two-thirds majority vote;
      • Decision on the dissolution of the Network by two-thirds majority vote.
    • The General Assembly shall have a quorum when 50% of its members are pre-sent. Members can transfer their vote to another member of the General Assem-bly. No member foundation shall be allowed to exercise more than 3 votes.
  • Article 8)
    • The Steering Committee shall consist of representatives of the different party family groups represented in the Network, to be separately nominated from among each party family group on an annual basis and to be introduced to the General Assembly at its annual meeting. Party family groups with less then five Network members shall nominate one representative and one surrogate to the Steering Committee; Party family groups with more than four Network members shall nominate two representatives and one surrogate to the Steering Committee. The Steering Committee shall convene regularly. It shall convene extraordinary meetings upon request of Steering Committee members from at least two party family groups or upon request of at least 30% of its members. The Steering Committee meetings shall be open to all regular members of ENoP as observers. The Steering Committee shall be entitled to the following rights:
      • Provision of regular reports on the work of the Network’s secretariat by the Network Coordinator;
      • Decision upon activities of the Network;
      • Decision upon urgent actions to be taken by the Network provided that the particular circumstances requiring a decision make it impossible to consult all Network members beforehand;
      • Drafting the agenda of General Assembly meetings;
      • Nomination of candidates for the position of Network Coordinator and Deputy Network Coordinator.
    • The Steering Committee shall have a quorum when 50% of its members are pre-sent. It shall take decisions by two-thirds majority vote. Members of the Steering Committee have the right to transfer their vote to another member of the Steering Committee for one meeting.
  • Article 9)
    • The Network Coordinator shall represent the Network vis-à-vis the European Union Institutions as well as vis-à-vis other institutions or organisations communicating or cooperating with the Network. The Coordinator and the Deputy Coordinator shall be elected by the General Assembly. Their term of shall be two years but may be renewed once with a maximum four years period of office. The Deputy Coordinator shall assist the Coordinator. The positions of Coordinator and Deputy Coordinator shall rotate between the different party family groups represented in the Network. The Coordinator and the Deputy Coordinator shall pledge impartiality towards all the party family groups regarding their activities for the Network. The Coordinator and the Deputy Coordinator shall not receive any honoraria or remuneration for their work.
  • Article 10)
    • Members of the Network shall be free to declare the termination of their mem-bership at any time by letter, addressed to the Network Coordinator. Should a member of the Network cease to fulfil the membership criteria, the General As-sembly shall decide on the termination of the membership of the member in question upon proposal of the Steering Committee by two-thirds majority vote of the absolute number of its members.
  • Article 11)
    • The Network can be dissolved by a two-thirds majority vote of the members of the General Assembly.
    • (Approved by the Second General Assembly of the Network on November 7th, 2007 in Brussels)